Research and Innovation

Research and Innovation

Post-Award Services Support

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Post-Award Services provide financial and administrative support from award setup through closeout—managing budgets, expenditures, reporting, compliance, subrecipients, and sponsor requirements.

1. Budget Setup, Account Creation, and Payroll Monitoring
We establish project budgets, create accounts, and monitor salary/payroll allocations to ensure they align with sponsor-approved budgets.

2. Expenditure Oversight & Transaction Review
Support for reviewing and approving financial transactions, including travel, equipment purchases, consultant agreements, and other project expenses for compliance with sponsor and university policies.

3. Invoicing, Sponsor Drawdowns & Financial Reporting
Preparation and submission of invoices, cash drawdowns, and financial reports to meet sponsor requirements and deadlines.

4. Effort Certification & Cost-Share Tracking
Assistance with effort certification and monitoring of cost-share commitments to maintain compliance and accurate reporting.

5. Subrecipient Monitoring & Payment Processing
Oversight of subrecipient performance, review of invoices, and processing of payments to ensure compliance with federal and sponsor regulations.

6. Award Amendments & Project Changes
Facilitation of sponsor requests for no-cost extensions, rebudgeting, and changes in project scope or key personnel.

7. Compliance Monitoring & Audit Coordination
Ongoing compliance review and coordination of documentation requests for internal, sponsor, or federal audits.

8. Project Closeout Support
Guidance on final technical, financial, and administrative reporting to ensure proper award closeout.

Administrative Services (non-financial) 

To request any of the following services, please complete the Post-Award Services Request Form and a team member will be in contact. 

  • No-Cost Extensions & Amendments – Facilitate sponsor requests for extensions or other non-financial changes.

  • Scope & Personnel Changes – Coordinate sponsor approval for changes in scope or key personnel.

  • Compliance Monitoring – Ensure adherence to sponsor and institutional requirements.

  • Effort Certification & Cost Sharing – Assist with effort reporting and documentation of cost-sharing commitments.

  • Subrecipient Monitoring – Oversee subrecipient performance and compliance with sponsor requirements.

  • Audit Coordination – Prepare and provide documentation for sponsor or federal audits.

  • Project Closeout (Administrative) – Support PIs with technical and administrative deliverables at closeout.

Financial Services

  • Award Setup & Budgeting – Create project budgets and accounts in financial systems; establish salary distributions and track cost share.

  • Expenditure Monitoring & Transaction Review – Monitor expenditures for compliance; review and approve financial transactions (travel, equipment, consultants).

  • Payroll & Cost Allocation – Oversee salary distribution, payroll allocation, and cost-sharing commitments.

  • Financial Reporting & Cash Management – Prepare and submit sponsor invoices/reports; manage cash drawdowns and reconciliations.

  • Subrecipient Payments – Review and process subrecipient invoices and ensure proper payment.

  • Project Closeout (Financial) – Reconcile accounts and complete sponsor-required financial reporting.

Access the Post-Award Forms and Links page for additional information and guidance.

For additional information, please reference UMKC Policies, Award Management Services, and/or Pre-Award Services.