Award Management Support

Award Management Process

Provide comprehensive support throughout the award lifecycle, from notice of award through project closeout. Assist with award review and negotiation, contract and agreement management, subaward administration, coordination with University partners including General Counsel, and collaboration with Post-Award staff to ensure financial stewardship, compliance, and fulfillment of sponsor reporting requirements.

Process steps

Notice of award
1. Log and verify award details, initiate compliance checks and coordinate with the principal investigator and department to confirm personnel, budget and requirements.
Review and negotiation of award
1. Assess and negotiate business, compliance and legal terms with the sponsor to align with institutional policies and protect principal investigator and university interests.
Coordination with General Counsel
1. Engage legal counsel for complex agreements, intellectual property or high-risk terms to ensure compliance with laws and institutional policies.
Securing Authorized Organizational Representative signature
1. Route finalized agreements for institutional signature by designated Authorized Organizational Representatives and return executed documents to sponsor.
2. Important: Principal investigators are not authorized to sign agreements or contracts on behalf of the university.
3. View authorized signatories on the Institutional Information page
Issuance of subawards
1. Prepare and issue subawards to collaborating institutions, flow down sponsor requirements and establish monitoring responsibilities.
2. At the time of proposal: Request a Subrecipient Commitment Form from each planned subaward institution or organization.
3. Subaward Request Form
Final agreements and project/grant account information
1. Set up project accounts, load budgets, provide award briefs, enable expenditures and transition to Post-Award for financial management and reporting.